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Workplace policy

Renzaq Workplace Policy:

Renzaq is a leading technology business that provides innovative and revitalizing solutions to its valued clients, empowering them to thrive in an ever-evolving digital landscape. As a SAP experts, we specialize in offering SAP services and corporate training programs that optimize the SAP landscape, drive innovation and deliver tangible business results.

We are committed to creating a positive, respectful and inclusive work environment for our employees, customers and partners. To achieve this, we have established the following workplace policies that define our expectations and standards of conduct.

Code of Conduct: Our code of conduct policy outlines the expected behavior of all employees at Renzaq. It covers topics such as:

  • Attendance and punctuality: Employees are expected to report to work on time and follow the assigned work schedule. If an employee is unable to attend work or needs to leave early, they must notify their manager as soon as possible and provide a valid reason.
  • Professionalism and ethics: Employees are expected to perform their duties with integrity, honesty and excellence. They must comply with all applicable laws, regulations and contractual obligations. They must also respect the intellectual property rights of Renzaq and its clients and avoid any conflicts of interest or unethical practices.
  • Communication and collaboration: Employees are expected to communicate effectively and respectfully with their colleagues, managers, clients and partners. They must use appropriate language and tone in all verbal and written communications. They must also cooperate and support each other in achieving the organizational goals and objectives.
  • Diversity and inclusion: Employees are expected to embrace and celebrate the diversity of people, cultures and perspectives at Renzaq. They must treat everyone with dignity, respect and fairness. They must also refrain from any discrimination, harassment or bullying based on race, gender, age, religion, disability, sexual orientation or any other protected characteristic.
  • Health and safety: Employees are expected to follow all health and safety rules and procedures at Renzaq. They must report any hazards, accidents or injuries to their manager or the human resources department. They must also maintain a clean and orderly work environment.

Internet and Email Policy

Our internet and email policy outlines how employees should use their internet access and email accounts at Renzaq. It covers topics such as:

  • Internet access rules: Employees are allowed to use the internet for work-related purposes only. They must not access any websites or content that are illegal, inappropriate or harmful to Renzaq’s reputation or security. They must also avoid excessive or unnecessary internet usage that may affect their productivity or network performance.
  • Appropriate online usage: Employees are expected to use the internet in a professional and responsible manner. They must not post any confidential or sensitive information about Renzaq or its clients on any online platform without authorization. They must also not engage in any online activity that may damage Renzaq’s image or interests or violate any laws or regulations.
  • Controls on misuse of the internet: Employees are responsible for the security of their internet access and devices. They must not share their passwords or login details with anyone else. They must also use antivirus software and firewalls to protect their devices from viruses, malware or hacking. Renzaq reserves the right to monitor, block or restrict the internet usage of any employee who violates this policy.
  • Work email usage rules: Employees are expected to use their work email accounts for work-related purposes only. They must not use their work email accounts for personal or non-work-related matters. They must also follow the email etiquette guidelines provided by Renzaq, such as using clear subject lines, proper grammar and spelling, courteous language and appropriate attachments.
  • Work email usage outside the office: Employees are expected to check their work email accounts regularly during their working hours. If they need to access their work email accounts outside the office or working hours, they must do so with caution and discretion. They must not use public or unsecured networks or devices to access their work email accounts. They must also delete any confidential or sensitive emails from their devices after reading them.

Mobile Phone Policy

Our mobile phone policy outlines how employees should use their mobile phones at Renzaq. It covers topics such as:

  • Mobile phone usage rules: Employees are allowed to use their mobile phones for work-related purposes only during their working hours. They must not use their mobile phones for personal or non-work-related matters during their working hours unless it is an emergency or with prior approval from their manager. They must also keep their mobile phones on silent mode or switch them off during meetings, trainings or client interactions.
  • Appropriate mobile phone usage: Employees are expected to use their mobile phones in a professional and respectful manner. They must not take any photos or videos of Renzaq’s premises, equipment, documents or personnel without authorization. They must also not make any calls or send any messages that are illegal, inappropriate or harmful to Renzaq’s reputation or security.
  • Controls on misuse of mobile phones: Employees are responsible for the security of their mobile phones and the data stored on them. They must not share their mobile phones or SIM cards with anyone else. They must also use password protection and encryption to protect their mobile phones from theft, loss or unauthorized access. Renzaq reserves the right to inspect, confiscate or erase the data on any mobile phone that violates this policy.

Non-Smoking Policy

Our non-smoking policy outlines our stance on smoking at Renzaq. It covers topics such as:

  • Smoking prohibition: Smoking is strictly prohibited in all areas of Renzaq’s premises, including offices, meeting rooms, restrooms, cafeterias, parking lots and vehicles. Smoking is also prohibited in any outdoor areas within 10 meters of Renzaq’s entrances or windows. Smoking is also prohibited during any work-related activities or events, such as trainings, workshops, conferences or client visits.
  • Smoking cessation support: Renzaq encourages its employees who smoke to quit smoking for their own health and well-being. Renzaq offers various smoking cessation support programs and resources to its employees, such as counseling, nicotine patches, gum or lozenges, online tools and apps. Employees who wish to join these programs or access these resources can contact the human resources department for more information.
  • Smoking enforcement: Renzaq expects all employees to comply with this policy and respect the non-smoking rights of others. Employees who violate this policy will face disciplinary action, such as warnings, fines or termination. Employees who witness or experience any violation of this policy can report it to their manager or the human resources department.

Drug and Alcohol Policy

Our drug and alcohol policy outlines our position on drug and alcohol use at Renzaq. It covers topics such as:

  • Drug and alcohol prohibition: Drug and alcohol use is strictly prohibited in all areas of Renzaq’s premises and during any work-related activities or events. Employees must not report to work or perform their duties under the influence of any drugs or alcohol that may impair their judgment, performance or safety. Employees must also not possess, distribute or sell any drugs or alcohol on Renzaq’s premises or during any work-related activities or events.
  • Drug and alcohol testing: Renzaq reserves the right to conduct drug and alcohol testing on any employee who is suspected of violating this policy or whose behavior indicates possible drug or alcohol impairment. The testing may be random, pre-employment, post-accident, reasonable suspicion or follow-up. The testing will be conducted by a qualified and authorized third-party provider in accordance with the applicable laws and regulations. Employees who refuse to undergo testing or test positive for drugs or alcohol will face disciplinary action, such as suspension, referral to rehabilitation programs or termination.
  • Drug and alcohol assistance: Renzaq recognizes that drug and alcohol addiction is a serious health issue that requires professional help. Renzaq offers various assistance programs and resources to its employees who struggle with drug and alcohol abuse, such as counseling, referrals, treatment options, online tools and apps. Employees who wish to seek help for their drug and alcohol problems can contact the human resources department for more information.

These are some examples of workplace policies that Renzaq has implemented to ensure a safe, healthy and productive work environment for its employees, customers and partners. Employees are expected to read, understand and follow these policies at all times. If employees have any questions or concerns about these policies, they can contact their manager or the human resources department for clarification.